1. GENERAL CONDITIONS1.1. A mandatory requirement to perform on stage is passing the Online Initiation stage. At this stage, the artist’s current rank is determined and a professional evaluation is provided, including written feedback and recommendations from the event judges. This is a special initiation stage that allows the participant to feel their strength, see their potential, and step onto the stage confidently, beautifully, and brightly.1.2. Participation in the event is available to dancers who are 18 years old or older on the day of their performance.1.3. To confirm participation, it is necessary to pay the fee on time and provide the organizers with the full set of required information and materials within the specified deadlines by completing the registration form.1.4. By paying the fee, the participant confirms that they have read and agree to all event rules and undertake to follow the established procedures and standards of professional ethics.1.5. By registering for the event, the participant confirms that they have no medical contraindications to physical activity and take full responsibility for their health condition during the performance.1.6. Stage appearances are carried out according to the established schedule. Participants are asked to prepare in advance to maintain the overall timing of the event. Missing a turn or delaying a performance in a way that disrupts the program will be considered a withdrawal from participation.1.7. On the day of the event, the participant and their stage assistants must have original copies of their passport and insurance policy to confirm identity and ensure safety.
2. CONDUCT AND ETHICS2.1. The event is based on the principles of professional ethics and mutual respect. By registering, participants agree to maintain a friendly atmosphere and treat fellow artists, judges, and the organizing team with respect.2.2 Participation in the event requires adherence to ethical standards throughout all stages of preparation, maintaining full self-control, and observing all safety regulations. We value the professional and supportive atmosphere created jointly by participants and the organizing team.2.3 We care about the safety and emotional comfort of everyone involved. Therefore, any прояви aggression, use of offensive language, being under the influence of alcohol or drugs, or any actions that may threaten the safety or emotional well-being of others are strictly prohibited within the event premises.2.4. By registering, participants agree and undertake not to disclose non-public details of the preparation process. This includes private correspondence, screenshots of internal chats, technical details of the program, or any other internal information that has not been officially published by the organizers.2.5. Participation conditions require that any questions or disagreements be resolved through direct communication with the organizers. We value constructive resolution of organizational matters and kindly ask participants to address any questions or concerns directly to the organizing team, avoiding public discussions or criticism on social media.2.5.1. By registering, the participant confirms adherence to communication ethics and agrees to refrain from publicly discussing internal decisions made by the organizers. Any situations must be resolved through official communication channels, which is a priority for maintaining professional relationships.2.6. Within the framework of the event format, the decisions of the judges and organizers are final. Participants are kindly asked to treat expert evaluations and organizational decisions with respect.2.7. The performance format does not include direct interaction, communication, or engagement with the audience or judges during the performance on stage.2.8. We care about the reputation of the event and the comfort of our community. In case of violations of ethical standards, displays of disrespect, insults, or dissemination of misleading information about the event in public space, the organizers reserve the right to terminate cooperation with the participant and restrict their participation in future SHABASH projects.2.9.The organizers reserve the right to remove a participant from the performance in case of violations of professional ethical standards or if signs of alcohol or drug intoxication are detected.
3. GENERAL TECHNICAL REQUIREMENTS3.1. The use of moisturizing lotions, creams, or body oils is prohibited 24 hours before the event and on the day of the performance.3.2. The use of grip-enhancing products (such as magnesium/chalk) is allowed, except for wax or resin-based substances.3.3. Stage preparation time (in case of props or decorations) is up to 1 minute.
Both setup and removal must not exceed 1 minute each.3.4. The minimum number of participants required to form a performance block is 7, and the maximum is 25 participants.
4. FINANCIAL TERMS AND REFUND POLICY4.1.Registration is considered complete only after full payment of the participation fee and submission of payment confirmation (receipt) to the organizers. Reservation of a place without payment is not available.4.2. Participation fees are non-refundable, except in cases where the event is canceled directly by the organizers.4.3. If a participant does not pass the Online Initiation stage (qualification stage), the fee for reviewing the submitted materials is non-refundable.4.4. In the event of a date change due to force majeure, the participation fee will automatically be transferred to the new event date.
If the participant is unable to attend on the new date, they may transfer their participation right to another person (with the organizers’ approval, no later than one month after the announcement of the new event date) or receive a discount for future SHABASH projects.4.5 The organizers are not responsible for participants’ travel, accommodation, meal expenses, or stage preparation costs, even in cases where the event is postponed or canceled due to force majeure circumstances.
5. RESPONSIBILITY FOR PROPERTY AND PROPS5.1 Each participant is fully responsible for their own props, including their transportation, storage, and installation on stage. Participants are asked to take care of their belongings, as the organizers are not responsible for their safety, damage, or loss during the event.5.2. The use of any materials that may contaminate the stage, require wet cleaning, extensive cleaning, or create safety hazards is strictly prohibited. This includes loose substances (such as sand, flour, confetti), liquids, oils, live animals, and similar materials.5.3 If a performance includes previously approved props, the participant or their stage assistants must fully clear the stage within 1 minute after the performance.5.4. If a performance includes previously approved props, the participant or their stage assistants must fully clear the stage within 1 minute after the performance.5.5. If a performance includes previously approved props, the participant or their stage assistants must fully clear the stage within 1 minute after the performance.5.6.In the event of damage to or loss of any venue property or organizers’ equipment (including screens, truss structures, sound monitors, stage flooring, etc.) caused by the participant or their assistants, the participant agrees to fully compensate the damage according to the assessment of the venue administration or property owners.5.7. Violation of equipment handling rules, careless treatment of property, or ignoring technical restrictions may result in immediate removal from further participation and financial compensation equal to the amount of the damage caused.
6. MEDIA, COPYRIGHT AND BROADCASTING6.1. Each participant has the opportunity to obtain professional photo and video materials of their performance. This service is provided by the event media team for an additional fee according to the current event pricing.6.2. We support the development of artists, therefore selected photos and videos from performances may be published on the organizers’ social media platforms, including through the Instagram Collab (co-author) feature, providing long-term media support for the artists.6.3. Participants and spectators are welcome to tag the official SHABASH pages or add them as co-authors in their publications.        6.3.1 The organizers may repost the most interesting moments to support the visibility of artists when its technically possible. As Instagram has limits the number of posts per day, reposting every tag cannot be guaranteed, but the organizers aim to support as many participants as possible within the platform’s limits.       6.3.2 Requests for co-authorship (collaboration posts) are reviewed and approved at the organizers’ discretion based on content quality, relevance, and alignment with the project’s visual style.6.4. In order not to disrupt the working process, participants are not allowed to distract technical staff (sound engineers, lighting technicians), photographers, or videographers. For any questions, participants should contact the event coordinators, who will gladly assist with any requests.6.5. By participating in the event, the participant grants full and unconditional consent to the recording, broadcasting, and use of photo and video materials featuring their performance (including editing and montage).
The organizers reserve the right to use these materials on social media, YouTube, and for promotional or informational purposes.6.6. Performances must not contain any direct or indirect advertising (studios, brands, products, etc.).6.7. Video recordings of participants’ performances will be published on the YouTube channel @shabash.events.
Publishing performances on the project’s YouTube channel allows artists to reach an international audience and receive feedback from the global community.        6.7.1 Publication of performances on the YouTube channel is permanent, allowing artists to use these links as an official presentation of their professional level.6.8. Professional filming in the venue is allowed only for accredited photographers and videographers.
Recording short videos on a phone for personal stories is allowed; however, continuous recording of performances on any device is prohibited. This rule helps maintain content exclusivity for each artist. Spectators or participants who violate this regulation may be removed from the venue without ticket refund.6.9. Live broadcast materials are the property of the organizers. Screen recording or copying the broadcast is prohibited. Participants or spectators who distribute pirated copies will be denied participation in future SHABASH events.6.10. All content on the SHABASH website and all official resources is protected under the Law of Ukraine “On Copyright and Related Rights.” Any use of this information without permission of the copyright holder entails liability in accordance with applicable law.
7. MISSION AND AUTHORITY OF THE ORGANIZERS7.1 The Organizers (the entire project team) are committed to building communication with participants based on the principles of mutual respect, professional ethics, and support.
We sincerely value the trust of every artist and see participants primarily as partners and inspirations for the project. We respect the individuality and creative journey of every performer who steps onto the stage of our event.7.2. The Organizers ensure:         7.2.1 Creating comfortable conditions based on mutual respect, where every artist feels supported by the team at all stages of the event.         7.2.2 Creating an inspiring and comfortable environment where each participant can fully reveal their creative potential.         7.2.3 Providing timely information on all matters, support from attentive coordinators, and prompt assistance in resolving any requests on the day of the event.         7.2.4 Preparation of personalized title screens and careful verification of all media materials (music, video), as well as preparation of technical lists for sound and lighting teams to ensure flawless performances.         7.2.5 Professional online broadcasting (live streaming) of the event.         7.2.6 Professional organization of the expert judging panel to ensure objective evaluation and fair assignment of titles based on performance results.          7.2.7 Organizing the process of collecting judges’ scores so that every artist has the opportunity to analyze their performance and receive professional guidance for further development.          7.2.8 Technical preparation of the stage, lighting, and sound to ensure that each performance appears as a cohesive and high-quality show.          7.2.9 Preparation of internal documentation (performance lists, schedules, technical briefs for the team) to ensure the event runs smoothly and allows participants to focus calmly on their performance.          7.2.10 Prompt and composed response to any force majeure circumstances to ensure overall safety and comfort.          7.2.11 Creating opportunities to promote artists through official SHABASH resources, including publication of the best moments and reposting participant activities.         7.2.12 Preparation and cleaning of the stage and poles before each performance to ensure perfect grip and confidence for the performer.         7.2.13 Providing emotional support to artists before they step onto the stage, as the SHABASH team understands the level of excitement and is always ready to encourage participants.         7.2.14 Maintaining an atmosphere of support and mutual assistance in dressing rooms and technical areas, preventing any прояви unhealthy competition or toxic behavior.         7.2.15 Creating a professional archive of the event so that the history of each participant’s performance is preserved in high quality for future generations of SHABASH artists.         7.2.16 Preparation of award materials, including the production of diplomas, trophies, and packaging of gifts from the organizers and event partners, as well as design of the event space (photo zone, decorations, aesthetic elements).         7.2.17 Communication with partners and sponsors, ensuring harmonious integration of brands into the event environment. We ensure that every partner activation aligns with the event’s aesthetic and benefits the participants.         7.2.18 Maintaining contact with participants after the event, assisting with content-related questions, and highlighting the achievements of our artists in future SHABASH projects.          7.2.19 Providing basic first-aid supplies (first aid kit) at the venue for quick response to minor injuries or participants’ needs during the event.7.3 To ensure a high standard of the event and protect the interests of all participants, the Organizers reserve the right to:          7.3.1 Together with the judging panel, make decisions regarding the termination of a participant’s involvement in case of violations of the regulations or ethical standards of the event (see Section 8 for details). This is a necessary measure to maintain order and safety.          7.3.2 Refuse participation at any stage if a participant’s actions contradict ethical standards or the concept of the project (without refund of the participation fee).         7.3.3 Make changes to the Rules or the event schedule if technically necessary or in cases of force majeure, with mandatory notification to participants while striving to minimize any impact on participant comfort.         7.3.4 Make final decisions regarding any disputed issues not explicitly covered by these Regulations, based on the interests of safety and the overall concept of the event.7.4 To ensure transparency and compliance with the regulations, the event includes the role of a Technical Judge, who::        7.4.1 Temporarily replaces a specialized judge during the performance of their students to guarantee impartial evaluation.        7.4.2 Records technical violations (late stage entry, exceeding the performance time limit, violations of music, video, or prop format requirements).        7.4.3 Makes decisions in disputed or exceptional situations not regulated by these Rules.        7.4.4 Approves penalty points according to the event rules in cases of non-compliance with the regulations.        7.4.5 Confirms the correctness of score sheets and final results before titles are assigned.        7.4.6 The final decision remains with the Technical Judge, ensuring a unified approach to judging and compliance with the SHABASH concept.
8. GROUNDS FOR REFUSAL OF PARTICIPATION8.1. In order to maintain an atmosphere of respect and the quality of the event, the Organizers reserve the right to terminate a participant’s involvement in the event or deny stage access at any stage under the following conditions:        8.1.1. Serious violation of the general event rules or stage safety regulations within the venue.        8.1.2. Refusal to comply with the Organizers’ decision to transfer the participant to another category (if the participant’s level clearly does not correspond to the declared category).        8.1.3. Providing false information regarding professional experience or intentionally concealing facts that affect category determination.        8.1.4. Any manifestations of disrespect or aggression toward the Organizers, staff, judges, or other participants (including offensive statements or actions both in person and on social media).       8.1.5. Missing the scheduled stage entry or delays that significantly disrupt the event schedule.       8.1.6. Actions that contradict the spirit and values of the SHABASH festival or interfere with its organization.       8.1.7. Being under the influence of alcohol or drugs. Any signs of intoxication are grounds for immediate refusal of stage access and termination of participation without additional explanation, as this poses a direct threat to the participant’s safety and the safety of the event.       8.1.8.Use during the performance of substances that may damage the stage surface or poles (such as open fire, liquids, oils, confetti, loose materials, or props that may cause damage) without prior approval from the technical team.       8.1.9 Performances containing calls for violence, hostility, political propaganda, or other actions that contradict the legislation of Ukraine and generally accepted moral standards.       8.1.10 Careless handling of venue equipment, poles, or technical equipment, as well as ignoring technical restrictions, is grounds for immediate refusal of further participation. If material damage occurs, the participant must fully compensate for the damage according to the assessment of the technical team or venue owner.8.2. As the Organizers bear full responsibility for the safety and ethical standards of the event, the decision regarding the impossibility of a participant’s further involvement in the project is final and is made in order to protect the interests of the entire project community.